Burnett Injury Group is seeking an Office Manager/Administrator to join our team. Our Office Manager plays a critical role in the smooth operation of the law firm. This position requires a detail-oriented professional with excellent organizational, communication, and financial management skills. The individual will oversee daily office operations, manage administrative staff, manage employee benefit coordination, handle client billing, and maintain the firm's financial records.
Management Responsibilities
- Office Operations: Ensure the smooth day-to-day functioning of the office, including administrative and operational tasks.
- Supervision: Manage and supervise administrative staff, assigning tasks and monitoring performance.
- Vendor Management: Coordinate with vendors for office supplies, maintenance, and services.
- Office Policies: Develop and enforce office policies and procedures to ensure efficient workflow and compliance with the firm's standards.
- Facilities Management: Oversee office facilities, ensuring cleanliness, safety, and optimal working conditions.
- Technology Management: Liaison with IT support to resolve technology issues and ensure all office equipment (computers, printers, phones) is functioning properly.
- Employee Onboarding: Handle onboarding of new employees, ensuring they have necessary resources and training.
- Payroll Processing: Coordinate payroll, track attendance, and maintain personnel records.
- Employee Benefits: Manage employee benefits, including insurance, time-off requests, and compliance with employment laws.
Bookkeeping and Financial Management
- Accounts Payable & Receivable: Manage vendor payments, handle client billing, and ensure timely receipt of payments.
- Trust Accounts: Maintain accurate records of client trust accounts in accordance with legal and ethical standards.
- Reconciliation: Reconcile bank statements, trust accounts, credit card charges, and financial records on a regular basis.
- Financial Reporting: Prepare monthly and quarterly financial statements, reports, and forecasts for review by management.
- Budget Management: Assist in creating and managing the firm's budget, including monitoring expenses.
- Tax Preparation: Coordinate with external accountants for annual tax filings, ensuring timely and accurate submission of financial information.
Qualifications
- Education: Bachelor’s Degree in Accounting, Business Administration, or a related field preferred.
- Experience:
- 3+ years of experience in office management and bookkeeping, preferably in a law firm or legal environment.
- Experience managing trust accounts and legal billing systems is highly preferred.
- Skills:
- Strong knowledge of accounting principles and financial reporting.
- Proficiency in QuickBooks, Microsoft Office Suite, and legal practice management software.
- Excellent organizational and multitasking skills.
- Strong written and verbal communication skills.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Personal Attributes: High level of integrity, attention to detail, and confidentiality in handling sensitive financial, employee, and legal information.
Compensation
- Competitive salary based on experience.
- Benefits package, including health insurance, retirement plan, and paid time off.
Work Environment
This is a full-time, on-site position. The Office Manager will work in a professional law firm setting, managing both administrative and financial aspects to ensure the firm's success.
Application Process
Please submit your resume and cover letter to talent@burnettinjurygroup.com with the subject line "Office Manager Application – [Your Name]."
Applicants will be kept confidential.
